NOVA Social Club Date Privacy Policy









1. About this Policy

1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it
1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.
1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website regularly for any amendments (but amendments will not be made retrospectively).
1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner's Office.( For the purposes of the GDPR, we will be the "controller" of all personal data we hold about you.

2. Who are we?

2.1 We are NOVA SOCIAL CLUB We can be contacted at

3. What information we collect and why.


Type of Information


Legal basis of processing

Member's name, address, telephone numbers, e-mail address(es).

Managing the Member's membership of the Club.

The Host contact details for NOVA Events

Performing the Club's contract with the Member.

For the purposes of our legitimate interests in operating the Club.

Emergency contact details

Contacting next of kin in the event of emergency.

Protecting the Member's vital interests and those of their dependants and / or next of kin


Provision of adequate facilities for members.

For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender

Photos and videos of Members

Putting on the Club's website and social media pages and using in press releases.

Consent. We will seek the Member's consent on their membership application form and each membership renewal form and the Member may withdraw their consent at any time by contacting us by e-mail or letter.

The Member's name and e-mail address, whilst a current member and for up to 5 years after ceasing to be a member of the Club

Managing the Member's membership of the Club, the provision of services and events

Performing the Club's contract with the Member.

Abbreviated name and generic email address of each Club Officer

Information published on Club's website, in Club's newsletter and other publications, in the Club's marketing materials, in each case as a point of contact at the Club

For the purposes of our legitimate interests in operating and promoting the Club

Employees and representatives of suppliers to the Club

Entering into and managing arrangements with suppliers

Entering into and performing contracts with suppliers


Our site may use cookies - A cookie is a piece of data stored on the user's hard drive containing information about the user. Usage of cookies is for the convenience of visitors. For instance, by setting a cookie on our site, the user would not have to supply a verification password more than once, thereby saving time while on our site. If a user rejects the cookie, they may still use our site.

For the purposes of our legitimate interests in operating and promoting the Club.

Log Files

We use IP addresses to analyse users, administer the site, track a user's movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

For the purposes of our legitimate interests in operating and promoting the Club


Some of our website pages contain links to other sites. Please be aware that NOVA SOCIAL CLUB is not responsible for the privacy practices of other sites. This privacy statement applies solely to information collected by this website.

For Information only


4. How we protect your personal data

4.1 We will not transfer your personal data outside the EU without your consent BUT we will inform you if the Club's hosted services, website and/or email server are outside of the EU and therefore your data is held outside of the EU.
4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4 For any payments, which we take from you online, we will use a recognised online secure payment system.
4.5 We will notify you promptly in the event of any breach of your personal data, which might expose you to serious risk.


5. Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 below.

5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). We do this for the purpose of our legitimate interests in operating the Club and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub-processors) to process your data. Where this is the case, third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.


6. How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Clubs' legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data
6.2 We will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
6.3 We will securely destroy all personal financial information (banking details) once we have finished using it and no longer need it.

7. Your rights

7.1 You have rights under the GDPR:
(a) To access your personal data.
(b) To be provided with information about how your personal data is processed.
(c) To have your personal data corrected.
(d) To have your personal data erased in certain circumstances.
(e) To object to or restrict how your personal data is processed.
(f) To have your personal data transferred to yourself or to another business in certain circumstances.

7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner's Office.

Tel: 0303 123 1113.
Information Commissioner's Office
Wycliffe House
Water Lane
Cheshire SK9 5AF

For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager at .

Adopted by NOVA SOCIAL CLUB on 18th March 2019